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Weekend Programs FAQs

For Families ↓
For Volunteers ↓

11 Questions

For Families

Who can attend our family weekends?

Families with a child(ren) between the ages of 5 and 15 who is affected by a serious illness that Camp is serving for that weekend.

Can siblings and other family members participate in the Family Weekend?

Immediate family can participate in the weekend. Siblings can be of any age.

Is child care provided for younger siblings?

Your family will be assigned a Family Pal(s) who will be with your family for the weekend. While childcare is not specifically provided, our Family Pals will make sure that everyone is having a great time. If one child would like to go to an activity and you would like to do another, the Family Pal will be happy to go with your child to their activity.

How much does it cost to attend a Family Weekend?

Our weekends are free of charge, thanks to the generosity of our sponsors and donors. Lodging and meals are provided.

Do you provide transportation?

Transportation is not provided. Any questions, please contact us.

What is the time frame of the weekend?

Arrival time is 5:30 p.m. on Friday. Families leave after lunch on Sunday. If you need to arrive later or depart earlier, please contact our Admissions department at (860) 429.3444 or via email.

Will someone contact me if there is anything missing from my application?

Yes! You will be contacted once your application has been received. We will also let you know if anything is missing. If you have any questions about your application status, please contact our Admissions department at (860) 429.3444 or via email.

How will I know when my family has been accepted for a Family Weekend?

We can’t accept every family that applies. Applications are reviewed and approved by the medical team. You will receive notification of acceptance 2-4 weeks prior to the weekend. You will receive a confirmation packet through the mail. The confirmation packet will include information about the weekend, directions and a packing list.

Where will my family be staying?

Families stay in either our lodge or in our cabins. Two families may share a cabin. Families will have their own room with their own bathroom; each room has heating, air conditioning, electrical outlets and bunk-style beds.

What do we need to bring to Camp?

The Hole in the Wall Gang Camp provides all meals, bedding and linen. You should bring all clothing and toiletries. You must bring all necessary medications, formula, specialty foods, supplies and medical equipment.

What is a typical day like during a Family Weekend?

After your family arrives on Friday at 5:30 p.m., you’ll have a buffet-style dinner, a large group activity and then an opening campfire. The rest of the weekend is filled with different fun activities that you can choose from such as woodshop, arts and crafts, fishing, climbing tower and more.

A typical Saturday schedule looks like this:

  • 8:30 a.m. - Breakfast
  • 10:15 a.m. - Morning Activities
  • 12:30 p.m. - Lunch
  • 1:30 p.m. - Rest Time / Parent Chat
  • 2:45 p.m. - Afternoon Activities
  • 5:30 p.m. - Dinner
  • 7:00 p.m. - Evening Activity
  • 10:00 p.m. - Head back to the cabins for lights out

6 Questions

For Volunteers

What is the role of a Family Pal?

As a Family Weekend volunteer, you perform a key role in supporting and encouraging all family members to take part in all activities. Family Pals are assigned to one family and act as their host at Camp! Family Pals offer friendship, encouragement, support and an extra set of hands. Most of all, they help families to get into the Camp spirit by making new friends, letting loose and experiencing all Camp has to offer.

What are the living arrangements?

Family Pals stay in an assigned cabin or lodge room (with heat, air conditioning and semi-private restroom facilities) with other volunteers. Towels, linens and bedding are provided.

What is the process for being accepted as a volunteer?

  • Complete an application.
    All volunteers are required to complete the current volunteer application. Applications are available on our website. Applications are accepted on a rolling basis; when spots have been filled, we will no longer accept applications.
  • Interview
    Once a completed application is received, the Volunteer Coordinator will be in contact with applicant to set up a day/time for an interview by phone.
  • Criminal Background Check and National Sex Offender Registry
    Volunteers will be required to successfully clear a criminal background check and a National Sex Offender Registry check before being granted final acceptance as a volunteer.
  • Medical Form
    Volunteers are required to disclose full medical information by filling out a medical form including current physical exam, general medical history, immunization history and current TB test. A cover sheet is included in the distribution of our medical forms that outlines the required and recommended immunizations one should have for volunteering. As we are serving a special population of children, most with compromised immune systems, immunization history and requirements are non-negotiable.

Is there training?

A mandatory day of training on Camp is required before volunteering at a Weekend Program. Dates are posted with the application.

Is there transportation provided to Camp?

You will need to provide your own transportation to Camp. However, if you fly/bus/train into Hartford, we will provide shuttle service to Camp. Plan to arrive to Hartford between 10 a.m. - 4 p.m. on Friday and depart between 2-5 p.m. on Sunday. Please purchase tickets after you have completed the application process and been accepted.

Do you accept staff or volunteers with disabilities?

We do not exclude volunteers with disabilities. However, because work as a counselor can sometimes be strenuous, we expect that any person working at Camp will have the ability to supervise and provide for the safety of our campers.